政策 and 治理 Approval 程序

Revisions Adopted by President’s Cabinet 4/28/20 
Revisions Adopted by President’s Cabinet 1/27/20 
Adopted by President’s Cabinet 11/27/18

This policy addresses the college’s policies and procedure approval process, the role of the college’s governance bodies in the process, the procedure for publication of policies, the rules governing policy content on unit webpages, and identifies responsible 每项诉讼的当事人. 

政策 Creation, Revision, Archival 

政策 may be created or revised in response to a policy gap, new policy, directive, law or regulation or revised to correct an inconsistency between existing policy, directive, law or regulation. 的 policy owner is the person responsible for the final draft of the policy, submitting the draft for approval by the appropriate governing body(ies) as stated in this policy and ensuring that the policy is published in the 合适的位置. All college policies and procedures, unless expressly stated 否则，适用于: 

• • • • 全体教职员工;
      • all students, regardless of instructional delivery mode;
      • the EGSC Swainsboro, Statesboro, Augusta locations;
      • all off campus dual enrollment high school locations; and
      • all college sponsored events regardless of location. 

政策 Types and Required Approvals 

All policy must be approved by the appropriate governance body and the President prior 出版及使用. (www.美国政府.edu/policymanual/section3/C337/#p3.2.3_faculty_meetings_rules_and_regulations http://www.usg.edu/policymanual/section2/C322/#p2.6.2_ex_officio_faculty_chair) 政策 type dictates the required governance review and approval process. 

管理策略 are policies that address college operations, facilities, non-academic student matters 大学人员. Examples include: Travel 政策, Political Activities 政策, Student Code of Conduct and Disciplinary Process. 管理策略 require approval of the President’s Cabinet only. While policies may originate with a policy owner who is a supervisor in the unit or by a committee, the policies are submitted to President’s Cabinet by the relevant Cabinet member or his or her designee, or a person designated by the President. 

学术政策 are policies that address academic matters including but not limited to academic personnel and responsibilities, curriculum, grades, award of credit hours and the EGSC律例. 学术政策 require approval of the Academic 政策 and Curriculum Committee (APCC), 教师参议院, the President’s Cabinet and the President. 的 路由 Form for Proposed Changes to Academic 政策, Curriculum Changes and EGSC 法规 (PDF) was created for the purpose of guiding the policy through the various governance bodies for review and acquisition of the official respective comments, revisions and 批准签名. For academic policy, the VPASA is the policy owner. 的VPASA begins the approval process with submission of the policy and routing form to the APCC, then 教师参议院, then President, and then the Cabinet. 

EGSC律例 are the official rules and regulations of the college, detailing the governance structure of the college, describing the standing committees of the President’s Cabinet and of the President, and addressing faculty duties and responsibilities. 建议 revisions to the 法规 can originate in the President’s Cabinet or in 教师参议院, but all proposals require approval of both bodies prior to presentation to the President 最后审批. 路由表 (PDF) must be used to guide the 法规 revisions through the various governance bodies and document the required approvals. Chief of Staff /Legal Counsel manages the publication of the EGSC律例. 

Standing Committees, Task Forces, Other Committees: 的 work of standing committees, task forces and other committees includes making recommendations to the President for the adoption of policies and procedures. 政策 drafted in such committees is not official college policy until the policy has been submitted and approved by the appropriate governance body and the President as indicated 在此. 

Procedure for President’s Cabinet Approval: All policies to be presented at the President’s Cabinet meeting must be circulated via email to President’s Cabinet and to the Administrative Assistant to the President by the Cabinet level supervisor of the relevant unit for review and comment the week before the Cabinet meeting (usually no later than Wednesday- with allowance for emergencies) 的 email must include a request to the Administrative Assistant to the President for the item to be placed on the Agenda. Any revisions made to the policy during the circulation period must be incorporated into a final document and sent to the presidentscabinetFREEOMNIUPDATE address no later than Friday before the Cabinet meeting. 的 President’s Office will upload the final policy version to the President’s Cabinet folder in One Drive on Friday before the Cabinet meeting. 的 Cabinet level supervisor or designee will present the item for review and vote at the Cabinet meeting. Upon adoption by the President’s Cabinet and approval by the President, the policy is considered formally adopted. When necessary and with permission of the President, policies, handbooks, catalogs or other items that require an immediate vote by President’s Cabinet may be circulated 电子邮件投票. Such items should be sent to Chief of Staff/Legal Counsel who manages 这个过程. Following the email vote and adoption, the vote will be presented and recorded as an information item in the Minutes of the next President’s Cabinet meeting. 

Publication – 政策 and 程序 Page 

Publication refers to the posting of the approved policy on the college’s policies 程序page. After the policy is approved by all relevant governing bodies, the policy is emailed to Chief of Staff/Legal Counsel by the policy owner, in WORD format, along with the routing form as appropriate, for publication by affixing the approval date(s) on the policy and posting on the college’s policy 程序page. 的 policies 程序page is the central repository for all policies, procedures and handbooks of the college.

政策档案页 

When a policy is revised, approved and published using the procedure 在此, the policy that it replaces is then moved to the Archives. This page is the central repository 过期保单. The date the policy was adopted is noted in the URL title of the archived policy for 参考. This page provides a historical view of college policy for determination of policy that was in place at a particular point in time. 

单位网页 

To avoid duplication and inconsistencies, unit webpages should not contain the text 政策的. Rather, unit webpages may contain links to relevant unit policies and other college policies from the college’s policies 程序page. 结果 of this rule is that when the original policy is updated and posted, the unit webpage link will automatically update. However, if the policy name is revised and this results in a change to the policy URL, automatic updates to links will not occur. It is the responsibility of the unit head to review and update his or her respective webpages as necessary to ensure policy links are current. 

管理记录 

Each governance body must maintain a record of policy and procedure, as well as other matters, that it considers. 的 record should, at a minimum, consist of Meeting Agendas, Meeting Minutes, and drafts of policy and procedure considered at each meeting, arranged by date of each meeting and completed routing form. 的 record must be publicly available through publication on the college’s 治理网页. 

责任方 

的 following parties are responsible for maintaining their respective webpage: 

EGSC网页	负责任的政党
Academic 政策 and Curriculum Committee	Vice President for Academic and Student Affairs or designee
教师参议院	主席或指定人员
员工委员会	主席或指定人员
总统内阁	Associate Vice President for Executive Affairs or designee
College 政策 and 程序 Page	Chief of Staff/Legal Counsel

 

Questions concerning this policy should be directed to the Chief of Staff/Legal Counsel. 

 

路由 Form for Proposed Changes to Academic 政策, Curriculum Changes, 法规 (PDF)